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Visitor Management Module (VMM)
Two hours
| Target group: | Professional HR staff who will have a requirement to process visitor requests within the University.
Please note that access to this training is restricted. Only professional HR staff who hold a position as a Lead Business Partner, Business Partner or Client Support Team Officer in one of the new HR hub teams may attend. |
| Group size: | Maximum 25, Minimum 8 |
| Level 1 program: |
- Visitor policy and forms
- Navigate with ESS to VMM
- Create electronic requests for visitors
- Seek authorisations using VMM workflows
- Manage visitors using VMM
- Commencement of visitors and documentation required
- Payments and Finance requirements
- Creation of electronic visitor invitation documents
- Reporting on visitor activity
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| Schedule: |
| Date: | To be advised |
| Time: | To be advised |
| Venue: | To be advised |
| Apply by: | To be advised |
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| Cost: |
No cost
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| Catering: | No catering provided |
| To apply: | Register your interest |
Overview
The focus of this course is to cover the visitor invitation process using the Visitor Management Module (VMM) of the Employee Self Service and provide guidance through the University Visitor policy and forms.
Intended Outcomes
At the completion of this course you should be able to:
- Understand the Monash visitor invitation process and how it is facilitated by VMM
- Be able to initiate, manage and conclude the invitation process using VMM including invitation documentation including visa, taxation and visitation periods.
- Understand the methods and requirements of payments as applicable to visitors.
Course Content
- Overview of visitor policy and forms
- Navigation of VMM
- Creation of electronic requests for visitors
- Management of visitors using VMM
- Commencement of visitors and documentation required
- Payments and Finance requirements
- Reporting on visitor activity
Learning Approach
- System demonstration
- Practice exercises
- Discussion of processes
Handouts
Handouts will be provided.
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