Schedule for Finalisation & Reporting of 2009 Course & Unit Offerings

14 March

2009 VTAC Guide
2011 VICTER

Second submission of 2008 schedule of student contribution amounts and tuition fees

Draft editing completed

Preparation of data for submission to Department of Education, Employment & Workplace Relations (DEEWR)

Publication data for all 2008 units drawn off CUPID for checking, and preparation for second submission to DEEWR.

Units with a 2008 census date between 1 July and 31 December are resubmitted.  See description in the 1 October DEEWR section in relation to variations after 1 April.

9 May

Last date for submitting new courses for printed VTAC Guide

12 May

Callista unit rollover of 2008 for 2009 commences

This creates the data which enables faculties to modify unit offerings for use in 2009.

13 May - 27 Jun

Faculties modify 2009 unit offerings

29 June

Callista 2009 unit offerings finalised

Offering finalisation enables consistent Callista data extracts to be made for timetabling purposes. Subsequent manual changes on Callista are still possible.

2 July

Course information sent to faculties

Course data for campus file updated: all courses to be offered in 2009 [approved by faculties and entered on Callista] - note that all new courses must have been endorsed by the Pro Vice-Chancellor (Planning)  

16 July

Course information finalised and extract taken from Callista

Course data finalised:

• indicative course costs (CSP and Fee) for 2009 courses [determined by FiRM and Student Administration]
• minimum cut-off scores (CSP and Fee) from 2008 data, for courses continuing to 2009 [determined by the Admissions unit]
• eligibility score for 2009 courses [determined by Admissions Committee]

This file provides DEEWR with data supporting the publication of campus level course information to populate the Course Information System, on the Going to Uni website.

7 Sept

Course publication information finalised for annual online Handbook upload

Faculty Handbook editors update course information in CUPID until 7 August, and via ‘update request form’ to publications@adm.monash.edu.au for any subsequent changes.

15 Sept

Unit information finalised

Publication data for all 2009 units drawn off CUPID forfinal checking, formatting, publication in 2009 online Handbook(meeting the HESA publication obligation and enabling re-enrolling students to access unit information before WES opens) and preparation for submission to DEEWR.

1 Oct

Handbook

DEEWR 2009 schedule of student contribution amounts and tuition fees

All handbook sections including courses and units published online

Schedule submitted to DEEWR

Students can access course structure/requirement details and consequent unit information as per DEEWR requirements.

Units with a 2009 census date between 1 July and 31 December may be amended before 1 April 2009. The Handbook will reflect these amendments.

Changes to HESA legislation in late 2007 allow more flexibility for universities wishing to vary their unit of study information (i.e. additions or changes to courses and units, their cost structure, or EFTSL values) after the initial submission of this data.  Under the changes:

• variations to unit of study information can now be made without Ministerial approval except where students will be disadvantaged and it is within 2 months of the earlier of the commencement of the unit or the last date for withdrawing without penalty (the reason for variation would still need to be unforseen or be a case of administrative error, as is currently the case); and
• disadvantage will include being subject to a higher student contribution amount or tuition fee, lower EFTSL value or earlier census date.  Providers will also be required to consider whether, in their reasonable view, students will be disadvantaged by the variation.

Under the Higher Education Provider Guidelines a provider may only vary the information where:

(a) the variation is:

1. necessary because of circumstances that did not apply at the time the student contribution amount was determined under subsection 19-87(2) of the Act or the tuition fee was determined under subsection 19-90(2) of the Act; or 
2. to correct an administrative error; and

(b) the higher education provider has advised the Department of Education, Employment and Workplace Relations, in writing, of its intention to vary the student contribution amount or tuition fee at least 5 working days before making the variation; and

(c) where the variation to the student contribution amount or tuition fee for a unit of study will in the provider’s reasonable view disadvantage a student enrolled or seeking to enrol in the unit of study affected by the variation, it is made before the date ascertained in accordance with section 6.15.1 of these guidelines.

Where variations to unit of study information (i.e. additions or changes to courses and units, their cost structure, or EFTSL values) do not fit within the above parameters, the proposer must first demonstrate to the Minister:

• the nature of the proposed amendment;
• when the error or omission was identified;
• why the error or omission occurred;
• what systems have been established to prevent future occurrences of such errors or omissions;
• why it would be reasonable for the Minister to approve the change.

Student Administration and Systems will be responsible for the submission and notification of any variations and faculties needing to vary unit of study information after the university’s submission should contact publications@adm.monash.edu.au.

2009 Timetable published
2009 Re-enrolment commences

VTAC - last date for cancellation of courses offered through VTAC