Conduct and Compliance Policy

Policy Title 

Conduct and Compliance

Purpose

To enhance the reputation of Monash University through appropriate staff conduct and behaviours and through compliance with relevant legislation.

Supporting Research and Analysis

This policy provides a framework for the implementation of specific rules and standards of conduct for staff.

Developed in consultation with the University’s Australian, Malaysian and South African campuses, this policy supports compliance with the various legislative and employment frameworks utilised across all campuses.

The Monash University Ethics Statement underpins this policy and does not exclude or replace this policy or its related procedures. In the unlikely event of any inconsistency between the Ethics Statement and this policy, the explicit requirements of this policy shall prevail to the extent of any inconsistency.

Scope

This policy applies to:

• all campuses; and
• all staff.

Policy Statement

The University seeks to:

• provide clear and accessible procedures to guide the behaviour of staff;
• raise awareness and increase accessibility of the conduct and compliance policy and procedures;
• provide mechanisms to deal fairly, effectively and efficiently with grievances;
• value and maintain positive relationships with its staff;
• ensure the privacy of personal and health information of its staff;
• meet the needs of the University’s business and strategic objectives;
• comply with relevant legislation and obligations; and
• reinforce and operationalise the values and principles stated in the Monash University Ethics Statement and Monash Directions 2025.

Procedures Title

Conduct and Compliance procedures – Acceptance of Gifts, Benefits and Hospitality
Conduct and Compliance procedures – Conflict of interest
Conduct and Compliance procedures – Declaration of private interests
Conduct and Compliance procedures – Entertainment
Conduct and Compliance procedures – Mobile phone and telephone usage
Conduct and Compliance procedures – Paid outside work
Conduct and Compliance procedures – Personal identification
Conduct and Compliance procedures – Privacy
Conduct and Compliance procedures – Provision of University IT equipment and communication facilities to staff
Conduct and Compliance procedures – Representing Monash (Public Utterances)
Conduct and Compliance procedures – Subscriptions to associations, technical bodies and journals
Conduct and Compliance procedures – Whistleblowers

Responsibility for implementation

Campus Pro Vice-Chancellors
Deputy Vice-Chancellors
Deans/Heads of Schools
Divisional Directors/Heads of Units
Directors
Faculty Managers/Managers

Policy status

Version 2

Key Stakeholders

University Integrity Committee
Campus Pro Vice-Chancellors
Deputy Vice-Chancellors
Deans
Divisional Directors
Faculty Managers

Approval Body

Strategy and Resources Committee
Meeting number: 5/08    
Meeting date: 5 June 2008     
Agenda item:               

Endorsement Body

Vice Chancellors Group
Meeting number:                      
Meeting date: 23 April 2008                
Agenda item:

Related Policies

Discrimination and Sexual Harassment Grievance (Australia)
Bullying and Occupational Violence in the Workplace (Australia)

Related Documents

Monash University Ethics Statement
Monash Directions 2025

Date Effective

5 June 2008

Next Review Date

Three years from date of approval

Policy Owner

Human Resources Division
Audit and Risk Management Office
ITS Division
Executive Services

Policy Author 

Senior Policy Consultant, Human Resources Division
Director, Audit and Risk Management
Director, ITS
Director, Executive Services

Contact

ask.monash@adm.monash.edu.au (Australia)
info.hr@monash.edu.my  (Malaysia)
michael.seshoka@adm.monash.edu  (South Africa)