Conduct and Compliance Procedure – Representing Monash (Public Utterances)

Parent policy

Conduct and Compliance Policy

Preamble

The purpose of this procedure is to give guidance to staff in relation to making public statements in relation to official University policy, and communication between the University and ministers of the crown.

1. Communication with ministers of the crown

There are various situations in which it is appropriate for members of the University to communicate with ministers of the crown, and occasions when it is their duty to do so.

There are also occasions when it is proper for a University official, such as the vice-chancellor, a dean, or a deputy vice-chancellor, to convey to a minister the views of the university or of a faculty.

It is, however, a matter of fine judgement to determine who should communicate with a minister on a particular issue, and it is hoped to rely on the good sense of staff in these matters rather than to lay down detailed rules.

2. Public statements by members of staff and students

Any statement which purports to be the view of the University should not be conveyed to a minister other than through the vice-chancellor, or with the vice-chancellor's prior agreement.

It is always wise to consult the vice-chancellor beforehand as he or she may be in possession of relevant information and may, for example, know what other similar or contradictory approaches have been made. The vice-chancellor should, in all cases be sent a copy of such communications for information.

All members of the University have the right to express their views on any matter of public interest. They need to exercise this right with due regard to the interests of the University.

Members of staff are urged to exercise particular care when making public statements in relation to official University policy. When a member of staff makes a public statement within the range of her/his own expertise it is proper, and may be essential, that the University address and appointment be given. There may be cases where it is important that a staff member makes it clear that a personal view is being expressed and a private address is given.

There is no intention of limiting individual freedom and the University relies on the good sense of the staff in these matters.

Responsibility

All University staff including honorary staff appointed by the University and staff of Monash controlled entities should be aware of, read, understand and comply with this procedure.