Examples of Additional Appointments or Duties

Example 1

A staff member has a continuing full-time HEW level 7 professional staff appointment within the Faculty of Law. Can he/she accept an offer of 3 hours per week of sessional teaching?

Yes, the staff member may accept the offer of an additional sessional academic appointment providing he/she has the valid approval of his/her current supervisor. Two appointments would exist, the full-time continuing appointment as well as a sessional academic appointment for 3 hours of sessional teaching per week.

Example 2

A staff member is currently employed as a part-time Research Assistant within the Faculty of Medicine, Nursing and Health Sciences with a fraction of 0.5. The staff member wishes to accept an offer of sessional teaching within the same faculty for 10 hours per week? Can he/she accept the offer?

Yes, he/she can accept the offer subject to the prior approval of his/her current supervisor. However, such approval may not be granted where the additional sessional academic appointment will:

• create a conflict of interest for the staff member in his/her existing substantive appointment;
• adversely affect the staff member's performance in his/her existing substantive appointment;
• impose an unreasonable workload inconsistent with the continued health and safety of the staff member; or
• be undertaken during the normal working hours of the staff member in his/her existing substantive appointment.

Furthermore, because the additional sessional academic appointment offered entails more than 4 contact hours of sessional work per week, any approval by the staff member's supervisor will be subject to endorsement by the Lead HR Business Partner for the Biomedical Sciences HR Service Hub based on consideration of a detailed submission in support from the staff member and his/her supervisor.

Example 1

An academic staff member has a continuing part-time appointment with the Faculty of Engineering at a fraction of 0.6. Another department of the Faculty (different cost centre) can provide the staff member with additional professional staff duties totalling a fraction of 0.4. If the additional professional staff duties are offered, may acceptance of the offer be approved?

No, because this would result in the staff member performing professional staff duties which do not correspond with his/her substantive appointment as an academic staff member. However, the staff member is eligible to undertake additional academic staff duties if offered.

Example 2

A staff member is currently employed within eSolutions as a HEW level 4 on a fraction of 0.5. The Faculty of Information Technology has another part-time appointment advertised for a fraction of 0.5 at HEW level 5. The staff member would like to apply for the advertised appointment and also maintain his/her existing substantive appointment. If the staff member applies and is offered the HEW level 5 position, may acceptance of the offer be approved?

Yes, acceptance of the offer may be approved without the staff member relinquishing his/her existing substantive appointment provided that:

• both the HEW level 4 and HEW level 5 appointments are classified as either professional staff or trades and services staff to ensure correspondence between the additional duties to be undertaken and the staff member's substantive appointment; and
• all work performed by the staff member is paid at a HEW level 5 salary rate.

If approval is granted and the staff member accepts the offer, his/her contract of employment with the University will be varied to reflect the new combined fraction of employment.

Example 1

A staff member has a full-time professional staff appointment (HEW 6) within the Faculty of Law. During a peak time for the Faculty the staff member is offered an extra 5 hours per week of additional duties for the next month. May acceptance of this offer be approved?

Yes, assuming that the various policy requirements for approval are satisfied, including correspondence between the staff member's substantive professional staff appointment and the additional duties to be undertaken. If so, the staff member would be paid overtime by the Faculty of Law for the extra 5 hours at the staff member's substantive rate.

Example 1

A staff member has a casual professional staff appointment with the Library. The staff member is considering an offer of extra casual professional staff work in Student Administration. May acceptance of this offer be approved?

Acceptance of the offer of additional duties may be approved provided that the same casual rate will apply to all work performed by the staff member. The staff member's contract of employment with the university will remain unaltered except to the extent required to reflect the additional duties undertaken.