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Recruitment, Selection and Appointment Procedures – Honorary Appointments (professional staff activities)
Recruitment, Selection and Appointment
The University occasionally offers honorary appointments (and an appropriate title) to persons who are not employed staff members of the University but who the University seeks to engage to contribute to the professional staff activities of the University. Honorary appointments are normally unpaid and may be made for persons of significant standing in the community and/or persons who contribute to the vision of Monash Directions 2025.
This procedure applies to the appointment of all honoraries to the University (excluding adjunct appointments).
Dean or Divisional Director: means the dean of the faculty or director of the division (or equivalent) or his or her nominee in any case where the dean or director has formally nominated a person to act as his or her nominee for the purpose.
Faculty of Divisional Cluster: refers to a cluster of faculties and/or administrative divisions that is serviced by a particular HR Service Hub.
Head of unit: is head of an academic or organisational work unit, for example head of school, head of department or where applicable, a person acting as his or her nominee.
Honorary appointee: is a person of significant standing in the community or someone who is contributing to the strategic vision of the University and with whom the University seeks to establish a recognised relationship. Honorary appointees may include:
HR Business Partner: is a member of the Monash HR community who operates as a strategic partner responsible for providing a range of human resources services for an assigned Faculty or administrative Division. HR Business Partners are located within a HR Service Hub.
HR Service Hub: is the centre for human resources services and activities within a Faculty or Divisional Cluster.
Job Request: is the screen in Rex where all information relating to the specific position that is being requisitioned is recorded.
Rex: is the University's online recruitment system, which administers requests to advertise, selections and appointments and generates appointment contracts.
Unit: refers to an academic or organisational work unit within a Faculty and includes schools and departments.
Honorary appointments are typically offered for a period of one year but may be up to a maximum term of three years. The length of the appointment will depend on the nature of the contribution and the anticipated time commitment.
Honorary appointees may be conferred a title that is appropriate to denote the honorary appointment and status.
No salary attaches to an honorary appointment. However, honorary appointees may be reimbursed for reasonable out-of-pocket expenses with prior approval by the head of unit. These expenses will normally be agreed at the time of the honorary appointment being offered. Any additional expenses incurred later in the appointment term must be endorsed by the head of unit and approved by the Dean (for honorary appointees in a faculty) or the Executive Director, Monash HR (for honorary appointees in an administrative division).The associated financial liability shall be borne by the budget of the unit concerned.
The unit will arrange and fund:
Honorary appointees are not covered by WorkCover provisions and are required to carry appropriate personal professional indemnity insurance or to specify how they are covered in the event of professional indemnity claims. The University's public risk indemnity insurance policies provide cover for the general aspects of honorary appointments.
Honorary appointments may be terminated by the:
when it is considered by the Dean or Executive Director, Monash HR (as applicable) to be in the University’s interests to do so.
Step 1: The head of unit proposes an honorary appointment
The head of unit will prepare a recommendation for an honorary appointment. The recommendation will:
The head of unit will then:
Step 2: Monash HR completes all detailed information in Rex
The HR Business Partner will complete any outstanding detailed information in the Job Request in Rex and ensure that all necessary documentation is attached.
Step 3: The delegated authority approves the honorary appointment proposal
The completed Job Request will then be forwarded electronically via Rex to the relevant approvers. The relevant approvers are:
In determining whether to approve an honorary appointment, the approver must consider whether the association is in the best interests of the University.
Step 4: Monash HR issues the formal offer of appointment
The HR Business Partner will:
The honorary appointee is responsible for ensuring that s/he has adequate professional indemnity insurance.
Head of unit
The head of unit is responsible for:
The Dean is responsible for:
Executive Director, Monash HR
The Executive Director, Monash HR is responsible for:
HR Business Partner
The HR Business Partner is responsible for: