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Salary payment procedures

Regular pay

Payment of salaries is made on a fortnightly basis on Thursdays into the staff members nominated bank, building society or credit union account, or in exceptional circumstance, the staff member may apply to be paid by cheque..

The University shall make deductions from a staff member's salary for superannuation contributions on the written authority of the staff member. Such other deductions requested by the staff member and agreed to by the University shall also require the written authority of the staff member. Salary deductions are shown on each pay slip. Arrangement for deductions is made through the Payroll Control and Compliance Unit.

Appointment renewals

There are established procedures by which the HR Operations Unit before the end date of an appointment, asks Administrative Units whether such appointments are to be renewed or terminated. In the absence of a reply from the Administrative Unit, pay will stop at the end date of the appointment.

Payment of annual leave/annual leave loading

Payment for annual leave loading will be made through the payroll at the end of each year.

For further information please refer to Clause 25.1 - Annual Leave Loading of the Monash University Enterprise Agreement (Academic and General Staff) 2005 or the relevant Trades & Services enterprise agreement.

Payment for university holidays

Refer University holidays - Christmas/New Year close down arrangements.

For staff whose hours of work are recorded on timesheets and who are eligible for salary payment for University holidays, the supervisor should endorse the timesheets accordingly to authorise Payroll Control and Compliance Unit to make appropriate payments.

Casual staff as defined in the Monash University Enterprise Agreement (Academic and General staff) 2005 do not have an entitlement to salary payment for University holidays, unless the days are actually worked.

Payment on cessation of employment

The cessation of employment date is the date on which:-

  • superannuation contributions cease;
  • WorkCover insurance ceases;
  • accrual of annual and long service leave is calculated; and
  • tax is calculated on lump sum separation payments.

Payment is made to the last day of attendance for duty or absence on approved paid sick leave for all staff terminating employment, except those retiring.

Staff who cease duty on the eve of the end-of-year closedown will be paid to 31 December where they have accrued appropriate University holidays.

Staff whose service terminates at a date other than the eve of the end-of-year closedown will be paid to the last day of attendance for duty or the last day of absence on approved paid leave whichever is the later.