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Workforce Management Procedure - Work Life (Children in the Workplace)Parent policyWorkforce Management Policy PreambleVarious childcare options may be available to staff members either through the University or in the wider community. These include childcare centres, occasional care centres, babysitting, family day care, school holiday programs and before and after school programs. Despite the range of childcare, leave, and home-based work options available, staff members may occasionally, in unforeseen situations, need to bring children to their workplace until other arrangements can be made, thus allowing staff members to meet workplace demands. However, when children are introduced to environments which are not designed to cater to them, issues of safety, supervision, productivity and legal liability arise. The University recognises that family responsibilities are matters which are not confined to social or private realms of life but are the concern of the University community as a whole. As well as protecting the interests of children on campus and outlining the responsibilities for their care, the following procedures affirm the existing positive practices within the University and recognise that provision for staff with family responsibilities is a fundamental prerequisite for achieving equality of employment opportunity. DefinitionsHR Service Hub: is the centre for human resources services and activities within a Faculty or Divisional Cluster. Lead HR Business Partner: is a member of the Monash HR management team who operates as a senior HR Business Partner responsible for the strategic and operational management of the human resources services and activities in a HR Services Hub. Requests to Bring Children into Workplaces1. Staff wishing to bring children into their workplaces are to submit their requests to their supervisors for approval, specifying the length of time and any relevant frequency. Where reasonable, such requests will be treated sympathetically and with flexibility and sensitivity by supervisors. However, requests which could place a child in danger or cause undue stress or interference to other staff will not be approved. Responsibility - Staff and supervisors Responsibilities of Staff Bringing Children into Workplaces1. A child brought into a workplace must be under the direct supervision of an accompanying parent or caregiver at all times, and responsibility for all aspects of that child’s behaviour will rest with that parent or caregiver. Responsibility - Accompanying parent or caregiver 2. The accompanying parent or caregiver must ensure that other users of the workplace are not unreasonably inconvenienced by the child. Responsibility - Accompanying parent or caregiver 3. Where a child is disruptive, the workplace supervisor will determine whether permission for the child to remain is to be withdrawn. Responsibility - Workplace supervisor Hazardous AreasWhether or not with an adult, a child is not permitted to enter or remain in areas where there are safety hazards, including:
Subject to the above, staff may be permitted to bring children into libraries, student union facilities, staff offices or other non-teaching areas. Responsibility - Staff and supervisors Dispute ResolutionMonitoring, intervention and resolution of any problems or disputes rests with the relevant staff member concerned and his/her supervisor. If the matter is unresolved, the Lead HR Business Partner for the relevant HR Service Hub may be involved to conciliate the matter, in consultation with the relevant supervisor or head of department or administrative unit and thereafter be dealt with via appropriate University procedures. Responsibility - Staff and supervisors Related procedures
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