Remuneration and Benefits Procedure - Types of Leave (Excess Annual Leave (EAL))

Parent policy

Remuneration and Benefits Policy

Preamble

The purpose of this procedure is to facilitate the operation of the excess annual leave (EAL) provisions of the Monash University Enterprise Agreement (Academic and Professional Staff) 2009 and the Monash University Enterprise Agreement (Trades and Services Staff – Building and Metal Trades Staff) 2009 and applies to all academic, professional, and trades and services staff employed under those Enterprise Agreements.

Definitions

EAL: That annual leave which is accrued beyond the maximum permissible limit of 30 days (or pro rata thereof for part-time staff members).

1. Notification of Staff Members

Staff members who have accrued annual leave and reached the maximum permissible limit of 30 days (or pro rata thereof for part-time staff) will each receive an e-mail notification advising that:

1. their annual leave balance exceeds the maximum permissible limit;
2. all annual leave accrued in excess of the maximum permissible limit constitutes EAL;
3. if they have not applied for annual leave by 31 December that year to eliminate their EAL (including future EAL accrued up until the commencement of leave), they will be rostered and deemed to be on annual leave from the first working day in January of the following year until their annual leave balance is reduced to 20 days.

Responsibility –Director, Workplace Relations, Monash HR

2. EAL Leave Applications

2.1 Staff may apply to eliminate their EAL by submission of an application for leave via ESS.

Responsibility – Staff member

2.2 Applications for leave to eliminate EAL by 30 June of the following year will ordinarily be approved. Applications for leave to eliminate EAL after 30 June of the following year will ordinarily not be approved other than in exceptional circumstances.

Responsibility – Staff member’s supervisor

3. Rostered and Deemed Annual Leave

Where staff members have not applied for annual leave by 31 December to eliminate their EAL (including future EAL accrued up until the commencement of leave) and they are rostered and deemed to be on annual leave from the first working day in January of the following year, they will be unavailable to be directed to undertake their work duties until their accrued annual leave balance is reduced to 20 days.

Responsibility – Staff member and supervisor

Related Enterprise Agreement Clauses

• Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 36 – Application of Annual Leave
• Monash University Enterprise Agreement (Trades and Services Staff – Building and Metal Trades Staff) 2009 – Schedule 6, clause 1 – Application of Annual Leave and Annual Leave Loading

Related Forms

• Application for leave [Word] [PDF] or online via ESS