|Monash home | About Monash | Faculties | Campuses | Courses | Contact Monash|
|Staff directory | A-Z index | Site map|
Workforce Management Procedure – Workplace Volunteering
Social justice and community engagement have always been central to Monash University, and the University is committed to encouraging staff and students to make a direct practical difference to the world we live in. Workplace volunteering complements this commitment by providing an opportunity for Monash staff to gain an understanding of how Non-Government Organisations (NGOs) and/or Not-For-Profit organisations (NFPs) make a difference in the world, and to provide these organisations with unpaid assistance across a range of diverse activities.
The University is willing to release staff at the University's expense by encouraging them to volunteer in activities that occur during their regular working hours and that support the learning and research vision of the University.
This procedure applies to all fixed-term and continuing staff at Monash University's Australian campuses.
Dean or Divisional Director: is the dean of the faculty or director of the division or his or her nominee in any case where the dean or director has formally nominated a person to act as his or her nominee for the purpose.
Head of unit: is the head of an academic or organisational work unit, for example Head of School, Head of Department or where applicable, a person acting as his or her nominee.
HR Service Hub: is the centre for human resources services and activities within a Faculty or Divisional Cluster.
Monash approved organisations: are TeamMONASHTM and the University's strategic NFP partner organisations, which include Oxfam Australia, The Smith Family, World Vision Australia, the Victorian Aboriginal Community Controlled Health Organisation Inc. (VACCHO), the Victorian Council of Social Service (VCOSS), and any other not-for-profit organisation the University has a memorandum of understanding with.
Not-for-profit organisation (NFP): is a company that is not carried on for the purposes of profit or gain to its individual members and is, by the terms of the company's constituent document, prohibited from making any distribution, whether in money, property or otherwise, to its members; or a friendly society dispensary.
Unpaid assistance: A staff member undertaking Workplace Volunteering should not be paid by the NFP organisation. However, if offered, payment of travel expenses such as private motor vehicle usage and parking for example, are permissible.
Staff member: is a person employed by the University who is engaged on a continuing or fixed term contract of employment.
Workplace Volunteering: for the purpose of this policy, is volunteer work that is supported by special paid leave, falls within the guidelines for suitable volunteering, and meets the following specific criteria:
Suitable workplace volunteering activities with Monash approved organisations
Staff are encouraged to volunteer by:
Staff may also identify other volunteer opportunities of their choice or organise fundraising activities provided the volunteering activity:
Alternatively, staff may wish to contribute to the University's NFP partners by making regular charitable donations through the Remuneration and Benefits Procedure - Workplace Giving.
Volunteer leave entitlement
In recognition of the University's commitment to community engagement, staff members are entitled to two days special paid leave per annum to engage in workplace volunteering activities that satisfy the criteria in this procedure. The two days must be taken as either half days or full days (either consecutively or separately). Staff employed on a fractional basis will receive a pro-rata entitlement to special leave.
Although volunteer leave is a form of special paid leave, the Executive Director, Monash HR has delegated approval of volunteer leave to the head of unit.
How to apply for volunteer leave
Staff must apply for the special paid leave by completing an Application for Special Leave form [pdf] and identifying the special leave as volunteer leave. Please note that University-level approval is not required for this form of special paid leave however the leave must be authorised by the head of unit.
Related Enterprise Agreement Clauses